Plugnotes X Jotform

Plugnotes vs. Jotform: What are the differences, similarities, pricing, strengths, and weaknesses of each tool?

Are you interested in improving your business operations? Are you unsure about which tool would be the best fit for your needs? We've prepared a comparison between Jotform and Plugnotes,  two top-notch companies to help you decide which one is the perfect choice for streamlining your processes.

We understand that effectively managing inventory, routing, transportation planning, order processing, shipment tracking, and others, requires careful attention. Take a look at the article below and make an informed decision to take your business to the next level. 

JotForm is a company that provides online form-building and data-collection services. One of JotForm's key selling points is its ease of use and flexibility. Users can create forms using a drag-and-drop interface, without needing any coding knowledge. The platform also offers a wide range of templates to help users get started quickly.

Plugnotes is a powerful digital solution that emphasizes operational and industrial process optimization. It allows to digitize operations with teams on the field and with complex flows. Offers features like stock management, data collection from field teams, and incident tracking. This makes Plugnotes particularly suitable for businesses seeking to digitalize and streamline their unique operational workflows while maintaining a connection with their existing management systems. The software enables businesses to create custom digital forms and manage specific business processes without the need for IT development, seamlessly integrating with existing ERP tools. 

1. BUILD A FORM
To build a form, you will be able to select components and fields in order to structure the data collection. Please, check a list of specific options available for both:

JotForm

• +15 field options (attachments are one of the options);
• Create a product selection field (no link with product database - only product listed by hand);
• Create sections in the form such as general information, intervention details, etc.
• Generate an appointment booking field to facilitate schedules;
• Create forms with an unlimited amount of fields;
• Personalize the themes of the forms;
• Customize the form, general look and feel of the solution.

Plugnotes

• +30 field options for operational needs; geolocalisation, formulas, pre-filled fields, URLs…
• Create dynamic forms with database logic and cascade options - to link forms to each other;
• Start an external database with a list of existing articles;
• Create dynamic forms with database logic and cascade options - to link forms to each other;
• Create tables with multiple entries; 
• Customize the form labels and regular structure according to your preference;
• Insert a branding logo on the forms.
• Edit options on the fields: visibility, default values, mandatory fields, usage, user access…
• Advanced attachment management: annotate pictures, load pictures, scan documents, add audio notes…

In a nutshell, Plugnotes provides automated systems that link your forms with your current documents by integrating external databases and link connections. This will help you save time in your daily routine. On the other hand, Jotform offers various layouts and creative ways to set up your forms.
 

2. INTEGRATE & AUTOMATE
To integrate and automate the process, we need to connect forms to external datasets such as ERP systems, accounting tools, Excel, and other… It saves costs by saving time and optimizing information that you already have. Discover here the available options for both tools

JotForm

• Integrate with more than 20 native integrations;
• Integrate with more than 10 software options;
• Make payments through the automatic process;
• Import an Excel or PDF form and automatically generate the form.

Plugnotes

• Use SSO connection;
• Make custom integrations: Odoo, Business Central, SAP, Bouwsoft, Azure, FTP connection through middleware (Filezilla);
• Connect to Zapier connection with more than 4000 online integrations such as Microsoft 365, Google, Billit, Odoo, and Salesforce;
• Create actions linked to the form: automation, sending emails, calls, and geolocation;
• Activate automation, triggers, and alerts.

In a nutshell, JotForm offers a wide range of integrations with third-party apps and services to enhance its functionality and compatibility with various workflows. Plugnotes offers an option for all integration contexts. With the automation functions that Plugnotes offers, you will do everything quickly, automatically, and securely.

3. DATA ANALYSIS AND EXPORTS
To analyze and exploit the collected data, you will have several options depending on the tool you are using. Hereby a detail of available options for both tools:

JotForm

• Analyze the collected data with dashboard tools;
• Integrate with more than 10 software.

Plugnotes

• Use of data in the form of tables: analyses, exports, etc…
• Manage user access and views to the tables;
• Save filter and views on tables;
• Export to Excel, PDF, or ZIP;
• Analyze data with advanced formulas;
• Filter the content of your table by using filters: dates, keywords, etc…
• Send reports directly from Plugnotes to third parties.

In a nutshell, Plugnotes enables both internal and external collaboration. It has some feature that allows you to analyze and send data in an organized and structured manner. Additionally, you can easily send reports to third parties, saving you a lot of time. On the other hand, JotForm provides a simpler system for analyzing and utilizing data, which is suitable for less complex datasets but can be linked with other software.


4. MOBILE VERSION
A similar functionality to the desktop counterparts but optimized for the mobile environment!

JotForm

• Download a free mobile application to fill forms.

Plugnotes

• Use mobile offline completion & full mobile app access; 
• Mobile access both to fill forms and consult reports or databases;
• Add appendices: annotate photos, document scanner, audio notes, etc…

In a nutshell, JotForm offers a user-friendly mobile app that is available for free. Meanwhile, the Plugnotes app is comprehensive and well-designed, allowing you to easily access all your account information. One notable feature of Plugnotes is its robust offline access capability.


5. PRICE
It is essential for potential users to carefully evaluate the features, support, and pricing structure to determine the best fit for their needs and budget.

JotForm

• Annual Payment: 1500 EUR - 100 forms & 1 user;
• Monthly payment is available.

Plugnotes

• Annual Payment: as from 5.000 EUR including:
  • 20 forms (70 euros/month / additional form above 100 forms);
  • 10 users (70 euros/month / additional user above 50 forms);
  • Unlimited free contributors; 
  • Access to all features, formats, and automation modules;
  • Monthly on-site training available with Plugnotes experts;
  • Online help center with videos;
  • E-mail and phone support with max 48h answer time;
  • Belgian team and support are available in Dutch and French.
    
    

In a nutshell, the prices are similar and will depend on which features and capabilities are most important to your organization. Plugnotes is made to compare development projects (an average of 40.000 euros for one app) with a focus on the industry and deep operations tasks. Its focus is to digitize operations with teams on the field, with complex flows, and industrial needs. JotForm promotes a simpler and more consumer-friendly understanding, prioritizing accessibility to the most diverse sectors.

6. OVERVIEW

7. CONCLUSION

If your company is looking to digitize operations with teams on the field and complex flows, and your focus is on the industrial market then Plugnotes is the perfect choice for your business. JotForm is great for stands out for its robustness in customizing forms and a wide range of integrations. also, Jotform is made to be simple and easy. However, if you are looking for deep customization, tailored integrations, and detailed data management, then Plugnotes is the way to go.